We are excited to be working with an amazing tourism and lifestyle business based just outside of Coventry to recruit for a Purchase Ledger Clerk to join their team on a temporary to permanent basis.
This role has become available due to growth within the business and an increase in the amount of invoices needing processed, additionally the business is currently working in quite a manual fashion, processing every invoice manually as well as manually matching invoices to PO numbers as any other supporting documents. The business have exciting plans to implement a more automated process in the coming months/years and are wanting someone who is eager to support with this exciting project to join the team for this project.
The temporary aspect of this role is more a probationary period and is very much intending to convert to permanent. However, due to the temporary nature of this role we are ideally needing people who are immediately available or on a short one week notice.
Key responsibilities:
- Processing Invoices: Receiving and verifying supplier invoices against purchase orders and delivery notes.
- Data Entry: Accurately entering invoice details into the accounting system.
- Reconciliation: Reconciling supplier statements to ensure all transactions are accounted for.
- Payment Processing: Preparing and processing payments to suppliers on time.
- Record Keeping: Maintaining organized records of all purchase transactions and related documents.
- Query Resolution: Handling inquiries from suppliers regarding payment status or discrepancies.
- Budget Monitoring: Assisting in tracking departmental budgets and expenditures related to purchases.
- Reporting: Generating reports on purchase activity and outstanding liabilities for management.
- Compliance: Ensuring compliance with company policies and relevant regulations in procurement processes.
- Collaboration: Working with other departments, such as procurement and finance, to ensure smooth operations.
- Audit Preparation: Assisting in internal and external audits by providing necessary documentation and reports.
- System Updates: Participating in the implementation or updating of accounting software related to the purchase ledger.
Candidate Attributes and Skills:
- Attention to Detail: Ability to accurately process invoices and reconcile accounts, ensuring all transactions are recorded correctly.
- Organisational Skills: Strong ability to manage multiple tasks and maintain organized records to streamline the purchase ledger process.
- Proficiency in Accounting Software: Familiarity with accounting systems and software for data entry, reporting, and payment processing.
- Effective Communication: Strong verbal and written communication skills to address supplier inquiries and collaborate with internal teams.
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